Company Overview:

Our client is the statutory leader of Liberia's hydrocarbon sector, mandated to manage the nation's oil and gas resources for sustainable economic development. As the commercial arm of all petroleum activities in Liberia, our client drives exploration, production, and energy policy implementation while ensuring compliance with international best practices and local regulations.
We are seeking highly skilled professionals to join our dynamic team in advancing Liberia's energy ambitions. The following positions offer competitive remuneration, professional growth opportunities, and the chance to contribute to national development.

Overview & Description:

The Procurement Officer is a key leadership role within the procurement function. The incumbent is responsible for managing the end-to-end procurement cycle for a complex portfolio of high-value and strategic acquisitions. This role requires a strategic mindset, exceptional technical expertise, and strong people management skills to lead a team of two procurement assistants. The Procurement Officer will ensure that all procurement activities are conducted in strict compliance with organizational rules, PPCC regulations & Act, and ethical standards, while fostering strong stakeholder relationships and driving continuous improvement.

Responsibilities:

Key Responsibilities:

1. Strategic Procurement and Tendering Management:

•  Manage the full tendering process for complex, high-value requirements, including Requests for Quotations (RFQs), Invitations to Bid (ITBs), and Requests for Proposals (RFPs), among others.
• Develop and implement category management strategies for key areas of spending.
• Lead pre-bid conferences, coordinate technical and financial evaluations, and conduct thorough due diligence on suppliers.
• Prepare and present comprehensive procurement cases, including evaluation reports and award recommendations, to the Vice President for Administration and Procurement Committee for approval.
• Negotiate complex contracts, ensuring optimal terms and conditions, cost-effectiveness, and risk mitigation.

2. Operational Procurement Excellence:

• Oversee and approve procurement activities conducted by the Procurement Assistants, ensuring accuracy and compliance.
• Handle escalated and complex procurement requests that fall outside standard procedures.
• Ensure the timely and efficient procurement of goods and services, meeting the operational needs of various departments.
• Maintain a deep understanding of market trends and sources of supply for the Organization & key commodity and service lines.

3. Team Leadership and Staff Development:

• Directly supervise, mentor, and coach two Procurement Assistants, fostering a collaborative and high-performing team environment.
• Conduct performance planning, mid-year reviews, and annual appraisals.
• Identify training needs and facilitate the professional development of team members.
• Delegate tasks effectively and ensure an equitable workload distribution.

4. Policy, Compliance, and Risk Management:

• Serve as a subject matter expert on the organization's Procurement Manual and related financial rules and regulations.
• Ensure all procurement actions are fully documented and audit-ready, providing a clear and transparent decision trail.
• Identify and mitigate procurement-related risks, including fraud, corruption, and conflicts of interest.
• Propose and implement improvements to procurement policies, procedures, and systems to enhance efficiency and control.

5. Stakeholder Engagement and Supplier Relationship Management:

• Act as a primary point of contact for internal clients on complex procurement matters, providing expert advice and guidance.
• Build and maintain strategic relationships with key suppliers, managing performance and resolving disputes.
• Maintain and update the vendor pre-qualification system and the roster of suppliers.
• Promote procurement best practices and provide training to non-procurement staff on relevant procedures.

Requirements:

Education:

• An advanced university degree (Master’s degree or equivalent) in Business.
• Administration, Public Administration, Commerce, Law, Supply Chain Management, or a related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Professional certification in procurement (e.g., CIPS, CPSM, or equivalent) is highly desirable.

Experience:

• A minimum of 5 years of progressively responsible experience in procurement, contract management, or supply chain management, of which at least 2 years should be at the international level.
• Proven experience in managing high-value, complex international tenders from initiation to contract award.
• Demonstrated experience in directly supervising and developing staff.
• Experience working with ERP systems (e.g., SAP, Oracle) is required.

Languages:

·         Fluency in English is required.

Additional Information:

Competencies

• Professionalism: Expert knowledge of procurement principles, concepts, and practices. Demonstrates integrity, impartiality, and confidentiality.
• Leadership: Proven ability to lead, motivate, and develop a small team. Provides clear direction and manages performance effectively.
• Client Orientation: Establishes and maintains productive partnerships with clients; identifies clients’ needs and matches them to appropriate solutions.
• Planning and Organizing: Develops clear goals; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate time and resources.
• Communication: Outstanding spoken and written communication skills. Ability to write clear, concise reports and negotiate effectively.
• Judgment/Decision-making: Identifies key issues in complex situations, analyzes data, and makes evidence-based recommendations and decisions.

 

 

 

How to Apply:

Application Process:

Interested candidates are encouraged to submit their

1.      A detailed Curriculum Vitae (CV).

2.      A cover letter highlighting their motivation and how their experience aligns with the responsibilities and qualifications of the position.

3.      Contact information for three professional references.

4.      Copies of academic and professional certificates

 Our client is an Equal Opportunity Employer.

  In the Subject Line, indicate “Procurement Officer.”

    Only shortlisted candidates will be contacted.

Call# 0881736316 // 0775611704 for more information

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